Admissions Assistant

  1. Date:                         December 5, 2017 (Revised)


  1. Position Title:         Admissions Assistant


  1. Reports to:              Dean of Enrollment Management


  1. Supervises:              student employees (as assigned)


  1. Basic Function:      The Admissions Assistant is responsible for the recruitment of students, developing and maintaining key partnerships, planning on-campus and off-campus recruitment events and initiatives, as assigned by the Dean of Enrollment Management.  This position will have a recruitment territory focused on the downstate New York region.


  1. Duties and Responsibilities:


Serves as an external marketing representative for Herkimer College, promoting the merits of the college, explaining academic programs, support services, career and transfer opportunities, etc.

Participates in high school visitation program and represents Herkimer College at college fairs, educational programs, vocational centers, SUNY programs, conferences, and other events.

Meets with and advises guidance counselors, school representatives, prospective students and their families regarding admissions, financial aid and the college’s programs and services.

Responds to requests for information and questions from prospective students, parents, guidance counselors, etc.

Organizes group visits and other recruitment-related events, conducts college tours, and makes presentations regarding College programs and services, admissions process, and financial aid programs.

Researches and learns about specific college academic programs and services and shares with colleagues, as appropriate.

Plans and schedules recruitment travel and maintains accurate records of recruitment activity and travel expenses.

Assists with the College’s registration and orientation programs for new and transfer students.

Assists in the development of annual objectives and in the preparation of annual reports.

Analyzes statistical student data and prepares reports as needed.

Serves on standing or ad hoc committees as assigned.

All other duties as assigned.


  1. Minimum Experience and Educational Background:


Bachelor’s degree required. Associate degree from a public community college preferred.

Solid organizational, written and oral communication skills, and the ability to interact with many people with diverse backgrounds and personality types is required.

Demonstrated experience using Microsoft Office and social media. Experience with BANNER student information system and/or CRM is a plus.

Valid NYS driver’s license with clean record required.

Must be available for significant overnight travel, including occasional weekend work. Prior travel and/or familiarity with the New York City area is a plus.

Evidence of previous involvement in student activities, campus clubs and organizations; previous customer service experience; and teaching or presentation experience preferred.



  1. Job Category:


___ Administration/Managerial

___ Professional

___ Supervisory

___ Confidential

___ Coordinator

___ Technical

___ Clerical

___ Custodial

___ Safety

___ 10-month

_X_ 12-month

___ CSEA

_X_ Professional Association

___ Non-Bargaining